Wedding Planner Myths Debunked

Wedding planning can be fun but also really stressful. To help alleviate the stress, some couples turn to a planner for assistance. There are, however, two misconceptions that I hear most often as a planner, so I want to touch on them.

Misconception #1: “I won’t be involved with the planning if I hire a planner.”

That is not true in the least bit! In fact, often times you’ll find that planners’ packages vary widely so we can be as involved as much or as little as you want us to be. We know this is YOUR day and we simply act as an advocate for and assistant to you to make your dream wedding come to life.

Misconception #2: “My venue comes with a coordinator, so I don’t need an outside planner.”

A venue coordinator and a wedding planner or coordinator are not one and the same and do not have the same responsibilities. The venue coordinators handle things that have to do specifically with the venue. For example, they may manage the venue’s staff, ensure that all rules for the venue are being followed, and help guide vendor load-in and load-out.

On the other hand, wedding planners have a broader responsibility. Weeks and even months before the wedding, a planner may be involved with setting up a budget; organizing contracts and payments; and creating a master timeline for the rehearsal, the ceremony, and the reception, all which may be at different locations. During the ceremony and reception, a planner keeps vendors informed and on track with what’s coming next, and they handle any issue that arises. For example, a wedding planner may help pin the bustle of your dress back together if a guest steps on it or make sure your parents are present when the cake is being cut.

I’ve heard someone put it this way before: A venue coordinator’s priority is the venue (as it should be), and a wedding planner’s priority is the bride and groom.

Article by Amanda Davis, Owner & Lead Wedding Planner at Embrace the Day Events, a wedding & event planning company based in Dallas, TX. Embrace the Day Events knows first-hand how special and important your wedding day is, so we work hard to ensure that the planning process are not only stress-free, but fun so that you can embrace each and every moment!

Photo by Allen Tsai Photography

Amanda & Alex

Amanda and Alex got married at DeGolyer Loggia at the Dallas Arboretum on a beautiful Spring day. The newlyweds and their guests danced the night away to some uptown sounds under our café lights and a good time was had by all. Did we mention Amanda and her dad surprised their guests with a choreographed dance to Uptown Funk? You can check out their feature on Ruffled Blog here. Don’t miss these beautiful photos by Ben Q. Photography with florals by Holly Viles Design, cakes by Cakewalk Bake Shop, and paper goods by Socially Write.


Charli & Jeff

Jeff and Charli had a gorgeous wedding at the Mansion on Turtle Creek and we’re so excited it was featured on D Weddings! Below are some of our favorite images by Shaun Menary Photography. You can tell it was a fun evening with the newlyweds!


Megan & Brad

Megan & Brad got married at the Aldredge House in Dallas. Their wedding was a day full of love & joy which Sara & Rocky Photography captured so well. And you can’t miss the beautiful flowers by the Southern Table. Cheers to the new Mr & Mrs!

Katherine & Kyle

Katherine and Kyle tied the knot at Arlington Hall at Lee Park on New Year’s Eve. They had a great group of vendors including Events by Kristin, Dyan Kethley Photography, Pyrotex, and The Southern Table. Check out these awesome photos by Dyan!

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Joy & William

We always love working at Stonebridge Ranch Country Club and Joy & William’s special day was no exception. You can just tell by their photos, that the day was full of love and laughter and we are so thankful that we go to be a part of it! Shout out to the awesome vendors, Events by Kristin (planning), Dyan Kethley Photography (photos), Layered Bake Shop (cakes), and Holly Viles Design (floral).

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Allie & Brett

Allie and Brett got married at the Four Seasons Resort in Las Colinas and their beautiful day was recently featured on D Weddings. We got to work with some awesome vendors including Sweet Pea Events, The Southern Table, and Anastasia Strattan. Not to mention, their awesome photographer Matt & Julie Weddings.

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Jesse & Leigh

Jesse and Leigh got married at the La Cima Club in Las Colinas at the end of May. We were honored to be their DJ/MC and provide lighting for their special day! Enjoy the lovely photos by Stephanie with Hampton Morrow Photography.
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Why Lighting Is Necessary for Your Reception

Everything from uplighting to gobos, we truly think lighting can completely change the look of your reception. Of course, adding a lighting package depends on your style, budget and venue, but with Uptown Sound, the pricing is affordable and the possibilities are endless.

Uplighting is a great way to add color to your reception area. You can turn a plain ballroom into a pink paradise or even make it the color of a soft sunset.


Another way to make your reception stand out is to add pinspots to your centerpieces and your cake. This is a wonderful way to make your centerpieces pop and allow your guests to enjoy them even when the lights are dimmed.


One easy way to add a fun, personal touch to your reception is by creating a custom gobo to reflect on a wall at your venue or the dance floor. There are many different styles and options to choose from, so creating one that really fits your personality is a piece of cake.


Be sure to consider adding a lighting package for your big day. As you can see, it can change the look of your reception and add a lot of character to such a special day. If you’d like more information or a custom quote, shoot us an email or give us a call!